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A Board Meeting is an annual or bi-annual gathering where the board of directors of a business evaluates its previous performance and engages in strategic discussions, and approves actions plans to help support the expansion. The board of directors typically examines financial reports, management, human resources and other areas, to decide how the business will grow within various departments or expand into new territories.

The agenda is created ahead of time prior to the board meeting to ensure a thoughtful discussion around key issues and a clear timetable for each item. A boardroom system such as Lifesize’s OnBoard ensures that discussions are organized, focused and maximize the time for each discussion.

It is essential to begin with the most important items on the agenda, and then begin to work your way down. This will help prevent participants from being overwhelmed by long reports and routine topics that don’t really contribute to the discussion. The meeting should be dedicated to discussing strategies and how to advance.

After the board has deliberated and agreed on a plan of action, it’s time to vote. This is done via a secret ballot with the chairman overseeing the voting process and counting the votes. Transparency and objectivity are essential and it is essential to have a neutral person watching the voting process. It is important to have an independent board member who’s not connected to your business.